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Exhibitor Registration

Conference Purpose

The Railroad Commission of Texas (RRC) is hosting this conference to inform and train oil & gas and pipeline operators and other industry representatives on the applicable laws, rules, and procedures for hydrocarbon production in Texas.

Exhibitor Terms & Conditions

Review the Exhibitor Terms and Conditions for information on regulations and professional conduct.

Please note that an exhibitor cannot be an organization under the jurisdiction of the RRC. The RRC is the state agency with primary regulatory jurisdiction over the oil and natural gas industry, pipeline transporters, natural gas and hazardous liquid pipeline industry, natural gas utilities, the LP-gas industry, and coal and uranium surface mining operations.

Exhibitor Application

An organization wanting to exhibit at the RRC Regulatory Conference must submit an Exhibitor Application to the RRC by 5 p.m. on Thursday, June 27, 2024.

After the application is approved, the organization will be provided instructions on exhibitor registration and payment. After payment is received, the exhibitor will receive their booth location information on Monday, July 22, 2024.

Booth/Exhibit Space

Exhibitor registration guarantees the following:

  • 1 - 8’ x 8’ draped booth/exhibit space;
  • 1 - six-foot table; and
  • 2 - chairs; and
  • 2 - exhibitor representative registrations.

Exhibitor Registration

After approval of their Exhibitor Application, each exhibitor must register themselves and their representatives via RRC EVENTS by 5 p.m. on Friday, July 12, 2024.

Registration Fees

$1500 per exhibitor by Friday, July 12, 2024

No walk-up registration is available

Registration fees:

  • are payable online using credit card or electronic check;
  • are subject to convenience fees;
  • are non-refundable; and
  • include breakfast, lunch, and snacks for exhibitor representatives on both days of conference.

Check In

Exhibitor check in will be held at the registration desk on the second floor of the AT&T Hotel and Conference Center from Noon to 4 p.m. on Monday, July 29. Please bring your registration confirmation to check in.

Exhibitor Services

The Exhibitor Service Contractor is Encore. Exhibitors who require electricity and other amenities for their booth must submit an order and payment to Encore online by Monday, July 15, 2024. Encore accepts credit card payments. Purchase orders and checks are not accepted. Any cancellation of the services and request for a refund must be coordinated with Encore.

Exhibitor Services Orders: https://eventnow.encoreglobal.com/myevents/result/index/show_id/0ea2fd99-67a9-ee11-be36-000d3a1d18fa/.

Package Shipping & Handling

The AT&T Executive Education and Conference Center will receive and store exhibit packages 72 hours prior to the RRC Regulatory Conference. Please note that there are package handling/storage fees for ALL incoming packages that arrive at the venue.

For more information, reference the Package Shipping & Handling Form.

Exhibit Move-In Schedule

Move in and set up for all booths in the Exhibit Hall in the Zlotnik Pre-Function Area at the AT&T Hotel and Conference Center is:

  • July 29 – Noon to 4 p.m.

All exhibit booths must be fully installed by 8 a.m. on Tuesday, July 30 for inspection by RRC staff.

Exhibit Hall Hours

All booths must remain intact and staffed during these hours:

  • July 30 – 8 a.m. to 6 p.m.
  • July 31 – 8 a.m. to 3 p.m.

Tear Down

  • July 31 – 3 p.m. – 5 p.m.

Exhibit tear-down will begin at 3 p.m. on Wednesday, July 31. Tear down will continue until 5 p.m. The exhibit hall must be clear by that time. Any exhibitors that do not adhere to these hours may not be allowed to exhibit at the next RRC Regulatory Conference or other RRC events.

CONTACTS

  • Exhibitor Application and Registration

Railroad Commission of Texas
Communications@rrc.texas.gov  

  • Exhibitor Services

Peter Stefan
Encore
Peter.Stefan@encoreglobal.com

  • Package Shipping & Handling

Charlie Thomas
Director of Conference Sales – AT&T Hotel and Conference Center
Charlie.Thomas@attconf.utexas.edu
512-404-3622



Commissioners